Every member checked in.
No plan slips through.
One system for check-in, class and PT bookings, supplement retail, and membership renewals — built for gyms and fitness studios that run on more than a sign-in register.
Live front desk rail
GymOS Front Desk #1
Check-in & Access
QR check-in · Gold plan active · biometric matched
CHECKED INClass Booking
6:00 PM HIIT · 2 spots left · reminder sent
BOOKEDPT Session Ticket
Session 4 of 12 with Coach Arjun · logged
IN SESSIONSupplement & Retail Stock
Whey protein 1kg: 5 tubs left · reorder flagged
LOW STOCKMembership & Renewals
Plan expires in 5 days · renewal nudge sent
EXPIRINGBilling & Packages
Monthly plan + PT package billed · GST invoice generated
PAIDThe visit flow
Six steps every visit already runs — we just stop them dropping.
Check in
QR or biometric at the door — plan and access tier verified instantly.
Book
Member books a class or PT slot; spot limits and waitlists handle themselves.
Train
Class attendance or PT session logs automatically against the package.
Restock
Supplement or retail sale at the counter deducts stock the same second.
Renew
Plan nearing expiry triggers a WhatsApp renewal nudge before it lapses.
Bill
Membership, PT package, and retail billed together — GST invoice included.
The front desk, itemized
From the door to the shelf — cloud or offline.
Check-in, classes, retail, and renewals on one membership card. Nothing billed separately as an “add-on module.”
GymOS
Cloud + Offline · Member Card No. 1
Check-in & Access
- ✓QR or biometric check-in at the door
- ✓Live occupancy count so members know if it's crowded
- ✓Access control by plan tier — gym-only vs. gym + pool vs. all-access
Classes & Trainers
- ✓Group class calendar with spot limits and waitlists
- ✓PT session booking & package tracking — sessions used, sessions left
- ✓WhatsApp reminders for classes and personal training sessions
Retail & Inventory
- ✓Barcode billing for supplements and retail at the counter
- ✓Stock deducts automatically on every sale
- ✓Low-stock and reorder alerts before the shelf runs dry
Cloud + Offline
- ✓Full billing offline — the front desk never stops for a power cut
- ✓Auto-sync to the cloud the second connection returns
- ✓One dashboard across every branch
Membership & Renewals
- ✓Plan tiers, freezes, and upgrades handled in one place
- ✓Automatic renewal reminders before a plan lapses
- ✓Family and corporate membership grouping
Compliance & Reports
- ✓GST-ready invoice, every bill
- ✓Daily sales, attendance & GST report, one tap
- ✓Trainer-wise session and commission report
Membership active — see you at the next session
Running a CrossFit box or a yoga studio instead? Tell us what your front desk needs — we’ll add the line item.
8 sec
average check-in time
100%
GST-ready invoices, every bill
0
bookings lost when the wifi drops
20
trainers, one shared calendar
“Members used to find out their plan had lapsed at the door, in front of everyone. Now they get a WhatsApp nudge five days before it happens.”
Open your front desk to GymOS.
Start with check-in and membership billing today. Add class scheduling and PT packages whenever your team is ready.